This complaints procedure applies where a publisher wishes to make a complaint about any aspect of PLS’s dealings with that publisher, including failure to adhere to this Code of Conduct.
This procedure does not apply to:
Our employees are fully aware of the procedures for handling complaints and resolving disputes in accordance with this complaints procedure and will always explain those procedures to publishers, licensees and the general public in plain English. We will provide all reasonable assistance to complainants when forming and lodging a complaint, and will make adequate resources available for the purpose of responding to complaints. We will aim to deal with and resolve all complaints within four months of the complaint being sent to us in accordance with the procedures set out below:
1) The publisher should send its complaint in writing, together with any supporting evidence, to PLS at the address on the PLS website and marked ‘PLS Complaints’, or by email to firstname.lastname@example.org. We will acknowledge letters and emails within two working days of receipt, and we will endeavour to provide a substantive response in writing within a further ten working days. We will advise the publisher within this ten day period if we will not be able to resolve the matter within such timescale and of the likely time it will take us to respond in full.
2) If the publisher remains dissatisfied with the response it should write to the Chief Executive of PLS at the address on the PLS website. Letters will be acknowledged within five working days of receipt and the Chief Executive will either:
If we have advised the publisher of our final decision under the complaints procedure outlined above and the publisher is not satisfied with our decision, the publisher may send its complaint in writing, together with any supporting evidence, to the following independent reviewer:
The Brew House
Ombudsman Services will not deal with a complaint about a matter which:
PLS will bear the proper costs and charges incurred by Ombudsman Services in relation to any complaint that the Ombudsman agrees to deal with. Ombudsman Services shall be the final arbiter of any complaint referred in accordance with this complaints procedure. If the publisher accepts the decision of Ombudsman Services we will recommend to the PLS Board that such decision be implemented as soon as practicable.